How do I name my print files?

Naming your print files to they’re easy to find and organised is an important part of managing your digital assets. Here are our recommendations to make it easier for you to manage your digital file collection for print.

Using a system that’s simple and easy to follow will help you create and maintain a system that works for you and is easy to understand for your printer.

Can I use spaces in my filenames?
Yes, there was a time when spaces in filenames could cause problems but modern operating systems don’t suffer from this same issue. Best practice still recommends that you don’t use spaces but this comes with a compromise in readability.

What about special characters?
The only two special characters you should use in filenames is – and _ all other characters can cause problems when working between different operating systems

Filename length

We recommend 64 characters, modern operating systems support filenames up to 255 characters.

We name our files using the following format: ArtworkTitle_CreativeName_Size_Paper.tiff

Using Paper Abbreviations
We use the following abbreviations for our papers, most fine art printers will use a similar system so whether you print with us, or with another printer, it’ll be easy to communicate your preferred paper choice.

Folder Structures

Folder Structure is also an important aspect of managing your files.

  • Digital Assets
    • Artwork Title
      • Artwork Documentation
        • Artwork Title – Description.doc
      • Original Files
        • ArtworkTitle_CreativeName_Original_600PPI.tiff
        • ArtworkTitle_CreativeName_Promo_300PPI.jpg
        • ArtworkTitle_CreativeName_Web.jpg
      • Print Files
        • ArtworkTitle_CreativeName_A4_CEE.jpg
        • ArtworkTitle_CreativeName_A3_CEE.jpg
        • ArtworkTitle_CreativeName_A2_CEE.jpg
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Updated on September 12, 2021